The National Headquarters is open Monday through Friday from 8 a.m to 5 p.m., Central time (except during the summer, when the office is closed on Friday afternoons between Memorial Day and Labor Day), and someone is almost always in the office during those hours. If you need to talk to a person, be sure to call then.
KKΨ & ΤΒΣ National Headquarters
PO Box 849
Stillwater, OK 74076
UPS, FedEx, DHL/Airborne Express, etc. Address
Kappa Kappa Psi & Tau Beta Sigma
401 E 9th Ave.
Stillwater, OK 74074-4704
Most likely they are in the mail to you or are still being processed. As a rule, you should allow at least four weeks for processing of new active membership cards: one week for your mail to arrive at National Headquarters, a week (or even two, depending on the volume of mail) for processing your report and printing the cards and/or shingles, and another week for the shipment to get to you. If you have not received your materials after 4 to 6 weeks, then call or email the Membership Services Coordinator at email@example.com.
It could be, however, that they sent them to you but they were returned to us because the address we had on file for your chapter was wrong or out of date. Make sure your Chapter always has a current mailing address and email address (preferably a kkpsi.org or tbsigma.org email address) on file at National Headquarters. If we have to re-send your chapter a package that was returned to us due to the chapter’s failure to pick up the mail or provide us with the correct address, then your chapter’s account will be charge for the additional shipping costs.
Once your cards are shipped, the UPS tracking number will be posted in the comments of your form.
Sometimes it’s the small things that get you: You might be familiar with checks, but you get stuck writing out the amount. Writing a check with cents is especially tricky, but with a little bit of practice, you’ll soon be able to do it without thinking.
IMPORTANT: WHEN WRITING A CHECK, ALWAYS WRITE CLEARLY AND NEATLY! Also, always use a black or blue ink pen – all other colors cannot be read by scanning equipment used by check processing companies.
You must write the date on the check. It can be DD/MM/YYYY (02/01/2018), DD Month YYYY (1 February 2018), or Month DD, YYYY (February 1, 2018).
Write the name of the person or business that the check is going to. (i.e. “Kappa Kappa Psi” or “Tau Beta Sigma”)
Steps Three and Four:
For example, assume you need to write a check for eight dollars and fifteen cents (that’s $8.15).
There are two steps:
• Write the amount using numbers (see the red number three in the picture above).
• Write the amount using words (see the red number four in the image above).
First, write the amount in numeric form in the dollar box, located on the right side of your check next to the dollar sign (“$”). Start by writing the number of dollars (“8”) followed by a decimal point or period (“.”), and then the number of cents (“15”). Ultimately, you’ll have “8.15” in the dollar box.
Next, to write out the check’s amount in words, the two steps are similar:
• Write out the dollar amount.
• Write the word “and.”
• Write out the number of cents.
The tricky part is putting the number of cents into fraction format. To do so, write the number of cents, then write a slash (“/”), and then write the number 100. Technically, this is the fractional amount of whole dollars.
Using our $8.15 example, write the following:
Write everything together on one line so that it reads “Eight dollars and 15/100.”
Now that you have the basic idea, let’s look at the example in more detail.
No “cents”: You might notice that the word “cents” doesn’t appear anywhere—you don’t need to use it when writing a check. It is sufficient to simply put the number of cents into the format above. If you want, you can certainly write “fifteen cents,” but it’s easier and faster to use the fraction format. Plus, your check probably has the word “Dollars” at the end of the line, so it would not make sense.
The word “and”: Include the word “and” just before you write how many cents the check is for (or just after you write out the full dollar amount). You are writing a check for dollars and cents. If you like, you can use an ampersand (“&”) or plus sign (“+”) instead. It is best not to use the word “and” elsewhere when you write out the amount. For example, the following example is incorrect, and the word “and” should be removed: “One hundred and five dollars.”
It might help to think in terms of percentages: The word percent comes from a Latin term that roughly translates to “per 100.” That’s why cents are called “cents”—each one is one percent of a dollar. Another way of looking at it is to consider that each cent is one one-hundredth of a dollar. When you write a check, you note how many dollars the check is for, including whole dollars as well as partial dollars—or cents.
**It is VITAL that the number written in box 3 matches what you write out longhand on line 4! If they do not match, the bank will either reject the check, or submit it for the amount written out longhand.**
Make absolutely sure that you sign the check! For checks written on the chapter account, the check will need two signatures for the bank to accept it – Treasurer and President/Sponsor/Director of Bands. Each chapter has their accounts set up differently as who the second signer is on record with the bank.
Always document what the check is being written for in the memo line (#6 on the picture).
Crest Notecards / Invitations / Bid Cards, Blazon Patch (crest), Stickers (crest & greek letters), Citation of Excellence, the Bohumil Makovsky book, and the ΤΒΣ history book can all be ordered through this order form.
Submit separate forms for ΚΚΨ or ΤΒΣ and make the check or money order payable to the appropriate organization. Please allow 3 to 4 weeks for delivery unless a delivery date is specified. Mail completed form with payment to: Kappa Kappa Psi & Tau Beta Sigma National Headquarters, P.O. Box 849, Stillwater, OK 74076-0849
Join The Walkway of Distinction. Reserve a prominent place for yourself at Stillwater Station, where names of members and chapters grace the entrance to National Headquarters. Purchase your brick TODAY! Be a part of history.
Please type or print clearly all information! Payment must accompany this form.
This spreadsheet guides you through using Parliamentary Procedure during several meeting situations.
Your chapter will be in compliance with the risk management policies of Kappa Kappa Psi/Tau Beta Sigma if you hire a third party vendor to serve alcohol at your functions WHEN you can document the following checklist items. If you do not have a completed checklist, you may not have alcohol at your event. Also, please note this is the only method available to have alcohol at any events sponsored by Kappa Kappa Psi and/or Tau Beta Sigma. Chapters are strictly prohibited from providing alcohol first hand or hosting BYOB events. Please see the Kappa Kappa Psi and Tau Beta Sigma Policy on Alcohol and Controlled Substances if you have questions or contact the National Headquarters.
Ritual Books may only be ordered by the Chapter President, Sponsor, or Director of Bands. Please allow 3 to 4 weeks for delivery unless a delivery date is specified.
1. Receipts must be attached to receive payment.
2. Alcoholic beverages are not allowable.
3. Upon completion, send this form with supporting documents to your district treasurer.
4. Payment will be made only after this form is approved by your District Treasurer and District Governor / Counselor.