Yes. However, we recommend using something other than a .edu address whenever possible. Many school mail servers have enhanced security settings that may prevent certain types of emails (including password reset emails) from being delivered.
No. The OMRS was decommissioned in July 2023, and no further paperwork is being processed on that platform. All chapter form/report submissions should now be done in OPUS.
No. Only members listed as Active, Associate, or Conditional are required to complete the policy acknowledgement.
With OPUS, we are no longer collecting/requiring physical signatures. Instead, those members who are required to accept our risk management policies must login to OPUS, review/update their contact information, review the policies, and mark that they accept those policies.
Once the Membership Candidate Registration (MCR) is submitted for Sponsor Approval, the listed MCs’ accounts are created, and they will receive a welcome email for their organization with a link to set their password and setup their account. As part of that setup, they will update their contact information and review/accept the risk management policies.
How to make payments to HQ:
OPTION #1: Pay online
https://www.kkpsi.org/form-payment-gateway/
https://www.tbsigma.org/tbs-form-payment-gateway/
OPTION #2: Call National Headquarters (405-372-2333)
Before Headquarters can accept payment, all policy acknowledgements must be completed and the form must be approved by the Sponsor and Director of Bands. Once an acknowledgement has been completed, a check mark (✔️) will appear in the Acknowledgement Status box.
OPTION #3: Mail a check or money order
The check/money order should be made payable to your organization (Kappa Kappa Psi or Tau Beta Sigma). Please mail to:
Kappa Kappa Psi & Tau Beta Sigma National Headquarters
PO 849 Stillwater, OK 74076.
PLEASE DO NOT MAIL CASH!
It asks for that information the first time each member logs in. What we recommend for faculty members is to put in the information for their terminal degree, and what they consider to be their primary instrument. In the case of a sponsor who was not in band, there should be instrument options for logistics, support team, etc.
I entered an MC’s email address wrong on the Membership Candidate Registration, how do I fix that?
There are two ways to make that change.
- If you are still listed as the form author, you can delete the incorrect entry by clicking the trash can at the end of that line, and then you can add a new MC by clicking the New button above the Membership Candidates Section. If you have already submitted the form for approval, your Sponsor or DOB (depending on who is the current owner) will need to change the status to Requires Corrections to make you the owner again and allow you to make those changes.
- Contact HQ at kkytbs@kkytbs.org or 405-372-2333 to see if a staff member is able to make the changes from the admin side of the form. You will need to provide the currently listed incorrect information as well as the information that needs to be added in its place.
We’ve found that when members have saved their login information in Google Password Manager or in their Apple keychain, it is saving their email address as their username which is causing the issue. Make sure that your password manager recorded your actual username, which for most members, will be your email address followed by .kkytbs
Example username: email@email.com.kkytbs
In most cases, if you receive a Page Not Found error page when submitting payment online, the system did not log that an attempt was made. Contact Headquarters at 405-372-2333 to confirm that the payment did not go through, and to make your payment over the phone.
With the move to OPUS, the ability to create forms was restricted to constitutionally required officers instead of providing that ability to all officers like in OMRS.
For Kappa Kappa Psi, these officers are: President, Vice President for Membership, Secretary, Treasurer, Historian, and Alumni Relations Officer.
For Tau Beta Sigma these officers are: President, Vice President for Membership, Secretary, and Treasurer.
In most cases the answer is no. No password information was migrated from OMRS to OPUS. Each member was prompted to create a password when they received the OPUS welcome email.
Usernames also differ in most cases. In OMRS, your username was the email address you had on file as your main email. The email that was primary in OMRS served as the basis for your OPUS username, but also included an extension of .kkytbs (email@email.com.kkytbs).
There is a known issue in Salesforce that causes errors when users try to reset their password from the community portal. If you run into this issue, please email Aaron Moore (moore@kkytbs.org) or Nicole Brooks (brooks@kkytbs.org) who can manually reset your password from the admin portal.
The MCR currently prevents you from adding a person with a duplicate email address. If you have an interested individual who had previously been part of a membership class, please contact Aaron Moore at moore@kkytbs.org with that member’s name, email address, and chapter/organization that they previously began a process with and the chapter/organization that they need to be added to now.
Policy acknowledgements are required components of the Membership Candidate Registration, Chapter Personnel Report, Chapter Personnel Update, and Chapter Installation Form.
Alumni Association membership forms will also require policy acknowledgements once they are contained in OPUS.