This spreadsheet guides you through using Parliamentary Procedure during several meeting situations.
Your chapter will be in compliance with the risk management policies of Kappa Kappa Psi/Tau Beta Sigma if you hire a third party vendor to serve alcohol at your functions WHEN you can document the following checklist items. If you do not have a completed checklist, you may not have alcohol at your event. Also, please note this is the only method available to have alcohol at any events sponsored by Kappa Kappa Psi and/or Tau Beta Sigma. Chapters are strictly prohibited from providing alcohol first hand or hosting BYOB events. Please see the Kappa Kappa Psi and Tau Beta Sigma Policy on Alcohol and Controlled Substances if you have questions or contact the National Headquarters.
Ritual Books may only be ordered by the Chapter President, Sponsor, or Director of Bands. Please allow 3 to 4 weeks for delivery unless a delivery date is specified.
1. Receipts must be attached to receive payment.
2. Alcoholic beverages are not allowable.
3. Upon completion, send this form with supporting documents to your district treasurer.
4. Payment will be made only after this form is approved by your District Treasurer and District Governor / Counselor.
Please list checks with name on the check, chapter, fraternity, and amount.
This guide is for District Presidents and Chapter Presidents.
Prior to bidding for convention, we strongly recommend that each chapter read this handbook and discuss any questions with their district governors & counselors. All bids to host district convention MUST have a director of bands and sponsor endorsement.
This guide gives you an idea of what to except from preparing & presenting a convention bid to hosting a convention to wrapping up responsibilities afterwards.
For District Presidents and Chapter Presidents
IMPORTANT: Immediately following the District Convention, but no later than MAY FIFTH, this form along with supporting receipts and invoices must be filed with the National Headquarters.
When this report is fully prepared, email it to your District Governor(s) & Counselor and copy to the National Accountant at firstname.lastname@example.org.
To be filled out by District Convention Host Chapters.
THIS FORM SHOULD BE MAILED TO THE NATIONAL OFFICERS, DISTRICT GOVERNORS AND COUNSELORS, THE CHAPTER FIELD REPRESENTATIVES
AND THE NATIONAL HEADQUARTERS NO LATER THAN JANUARY I, OF THE CONVENTION YEAR.