This guide is for District Presidents and Chapter Presidents.
Prior to bidding for convention, we strongly recommend that each chapter read this handbook and discuss any questions with their district governors & counselors. All bids to host district convention MUST have a director of bands and sponsor endorsement.
This guide gives you an idea of what to except from preparing & presenting a convention bid to hosting a convention to wrapping up responsibilities afterwards.
For District Presidents and Chapter Presidents
IMPORTANT: Immediately following the District Convention, but no later than MAY FIFTH, this form along with supporting receipts and invoices must be filed with the National Headquarters.
When this report is fully prepared, email it to your District Governor(s) & Counselor and copy to the National Accountant at firstname.lastname@example.org.
To be filled out by District Convention Host Chapters.
THIS FORM SHOULD BE MAILED TO THE NATIONAL OFFICERS, DISTRICT GOVERNORS AND COUNSELORS, THE CHAPTER FIELD REPRESENTATIVES
AND THE NATIONAL HEADQUARTERS NO LATER THAN JANUARY I, OF THE CONVENTION YEAR.
This form must be completed and submitted to the National Headquarters by DECEMBER FIRST.
Immediately following the District Convention, but no later than MAY FIFTH, a completed Post-Convention Financial Report along with supporting receipts and invoices must be sent to National Headquarters.