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Western District Joint Alumni Association
 WD Convention 1999 Minutes
by Richard Mackey, Secretary/Treasurer 1998

March 22, 1999

Called to Order at 6pm by Kathy Godwin, President

Welcome to Idaho (who'da ho) by Kathy to all in attendance

Attendees: Kathy Godwin, Michael Rich, John Bensen, Heather Horstman, Richard Mackey, Ellen Johnson, Daniel Valdez, Kathi Waddle, Valerie Deaton, Joanne Scandura, Aaron Seifert, Kimbi Sigle

Reports:

Balance read, membership list available, two news letters went out (Convention and Membership registration), plus one Fanfare via Eric Geedey.

(Report on File)

Fall Fanfare published by Eric Geedey (Spr Fanfare after Conv99). Reception coordinated by John Bensen (approx $110). Az and Utah State Days attended. Webpage going great and lots of hits. Leadership presentation given at State Days. Convention Bid should list Alumni Activities as well. Alyda McCarthy organizing a trip to Stillwater. Members need to keep in touch with non-members and try to increase membership (we should double this year)

(Report on File)

Improved communication with District Officers by attending DO meeting in LA and Leadership Conf in Phoenix. In the future Alumni may be asked to put on a forum or presentation for the actives on what we are doing or on the real world. Feedback forms processed and changes pending Adopt-A-Chapter went well. Aaron and Eric helped NAU-Gamma Kappa which is now doing better. Heather McGraw and Keren Cedillos helped USU through some tough issues by advising them and pointed them to the DO's for additional help.

NAA Membership: 271. Balance: approx $5600.00

Special project assistance fund winners were Delta Gamma-KKPsi and Delta X-TBSigma. $400 was given toward the commissioning of a new piece of music. Go to Nationals!!!

Four Chapter delegate grants will be given again this year. Go to the benefit dinner 7/27. The proceeds of the benefit dinner go to purchasing NIB music folders. NAA will hold an NIB reception (like WDJAA does). Any ideas for programs please give to Lennie. Only members of NAA prior to the start of Convension can vote during the BOD elections Read the BOD representative job description and pertainent sections of the NAA Constitution . Nationals is now on an accounting software package which will help with records and speed fiscal year audits. With Gwen's retirement, Michelle is now doing the NAA finances

The NAA news letter needs a name. Suggestions: Overture, Anthem, Post-Mortem, Requiem. News letters were published. Valerie covered most of the rest.

Social Committee: The committee has been looking at pre-planned activities that the Alumni could attend to socialize.

Convention Bid Committee: Bid presented, "WE LIKE IT", will be presented to Actives.

Reception: We have signs, lots of cake, drinks, CDs, etc.

KKPsi BOD: Richard Mackey, John Bensen

TBSigma BOD: Kathi Waddle, Heather Horstman

WDJAA President: Aaron Seifert

WDJAA VP of Membership: Alyda McCarthy

WDJAA VP of Projects: Lennie Ambelang, Kathi Waddle

Treasurer: Richard Mackey, Valerie Deaton

Secretary: Heather Horstman, Kathi Waddle, Eric Geedey

General Announcement before recess:

Tomorrow discuss:

Ceremony: Please read it in advance

Hymm: To be presented

Funds to the District: District Joint, NIB WD Scholarship

Recess 7:45pm

----------------

Reconvened: 10:50am 4/10

Old Business: None

WD Convention 1999 Minutes (continued)

New Business:

Lennie suggested WJDAA should have a Pizza lunch for Alumni to be.

Discussion on how we will pay for the lunch. After much debate, Richard Mackey suggested that WDJAA pay $50 for pizzas, Alumni to be's pay for their drinks and he would donate the remainder of the money. Accepted without a motion.

Lennie and Valerie went to separate sessions to make the announcement.

Post Ritual Reception came to $75 for Cakes to John Bensen and $15 to convention staff.

Motion by Aaron Seifert to donate $100 to a KKPsi and to a TBSigma NIB WD participant plus an additional $100 to the Joint KKPsi/TBSigma Council to use as needed. Second: Mike Rich. Discussion: And a lot of what if's...Friendly amendment by Richard Mackey to make the donation $200 to be split by all WD NIB participants. Accepted. Discussion....Motion Recinded

Motion to allocate $200 to WD for the NIB to be distributed by the Joint WD Council plus an additional $100 to the Joint KKPsi/TBSigma Council to use as needed. Second: Mike Rich. Discussion: Friendly amendment: If no WD representative the donation will go to the National Head Quarters NIB fund. Motion: Passes

Recess 11:35pm

----------------

Reconvened: 12:45pm 4/10

Motion by Richard Mackey to accept changes to By-Laws sections 4.1-4.6. (New officers) Second: Aaron Seifert. Discussion and typos. Motion: Passes

Motion by Richard Mackey to accept changes to By-Laws section 5.3. (Honorary membership to all Past National Officers living in or from the WD) Second: Heather Horstman discussion on what it would mean and what might need to be changed about the section. Motion: Failed...note to Secretary to still send Fanfare to these people.

Recess 1:30pm

----------------

Reconvened: 2:10pm 4/10

Motion by Richard Mackey to add text to the By-Laws which makes dues payable 30 days prior to convention in order to vote or run for office. Second: Valerie Deaton Discussion. Motion: Passes

Motion by Richard Mackey to accept changes to By-Laws sections 9.1-9.6. (Committees) Second: Mike Rich. Discussion. Motion: Passes

Recess 2:15pm

----------------

Reconvened: 3:25pm 4/10

NAA BOD Elections: (held separately but reported here)

KKPsi: Richard Mackey, John Bensen nominated.

Richard Mackey elected

TBSigma: Kathi Waddle, Heather Horstman, Alyda McCarthy

Alyda McCarthy elected

WDJAA:

Pres.: Valerie Nominates Aaron Seifert Nominations closed.

Motion to accept by acclamation. Aaron Seifert accepted by acclamation.

VP-M: Alyda McCarthy nominated by Joanne Scandura. Motion to accept by acclamation: Motion: Fails: Discussion. John Bensen nominated by Richard Mackey. Kathi Waddle nominated. Nominations closed. John Bensen elected by majority.

VP-P: Kathi Waddle nominated. Lennie Ambelang nominated. Nominations closed. Kathi Waddle elected by majority.

Treas: Richard Mackey nominated. Valerie Deaton nominated, declined. Nominations closed. Motion to accept by acclamation. Richard Mackey accepted by acclamation.

Sec.: Heather Horstman nominated. Eric Geedey nominated by Aaron Seifert. Nominations closed. Eric Geedey elected by majority.

Motion to accept Convention 1998 minutes as corrected by Richard Mackey. Second: Aaron Seifert Discussion. Motion: Passes.

Presentation of WDJAA induction ceremony by Kathi Waddle. Motion to have the new Executive Board investigate the merit and need of a Ceremony and Hymn by Richard Mackey. Second: Ellen Johnson. Discussion. Motion: Passes

Anouncements:

Bid will be presented during next Joint session. There will be Alumnus tables at the banquet. Lennie got married..to Jay. Kimbi got married..we need to see the picture for proof. Motion to adjourn by Lennie Ambelang. Second Ellen Johnson. Motion PASSES. Meeting Adjourned 4:40pm 4/10/99

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