Joint
Time: 1:05am

Attendance:  Malinda Matney(NCD-KKPsi Governor), BrandonParsons(NCD-KKPsi President), Doug Morin(NCD-KKPsi Vice President of Programs),Bob Dennedy(NCD-KKPsi Secretary/Treasurer), Lisa Neff(NCD-TBSigma Governor),Kelley Twomey(NCD-TBSigma President), Michelle DeBuck(NCD-TBSigma VicePresident of Special Projects), Susan Lingenfelter(NCD-TBSigma Vice Presidentof Colonization and Membership), Trudy Caudron(NCD-TBSigma Secretary/Treasurer)

Kelly and Brandon state some "ground rules" for how officer meetingsshould be run.

Committee Charges
The 1999 NCD Convention Minutes are reviewed and a collection of chargesto the NCD Joint Councils was recorded: Commissioning Project, NIB Grant.

Officer Goals
The importance of goal-setting and deadline-setting are discussed. The councils agreed to take some time to identify some of these goals. Lisa Neff assumes chalkboard-writing duties.

Secretary/Treasurers

Trudy- To effectively communicate with her counterpart (Bob). This goal was identified as an applicable goal to every position. A standard of two weeks was agreed upon as a time period between communications. To accept constructive criticism.

Bob- To complete document database by July 1, 1999; to cooperate withTrudy on successful fundraiser(s) which will aid the Commissioning Projectand the NIB Grant.

VPP/VPSP

Michelle- To promote awards by sending information packetsone month before award deadlines, reminder cards three weeks before deadlines,and advertising in the Kadenza; to bring Kadenza editors to the next officermeeting; to communicate with the Kadenza editors effectively.

Doug- To promote awards by providing the same information as Michelleon the web by August 20, 1999; to plan a possible chapter communicationaward/reward by the December officer meeting; to have the 2000 Summer FUNctionplanned for next years councils.

VPCM

Susan- To promote communication; keep a log of communications;to promote colonization/re-activation; develop a district history bookby having concrete ideas by the next officer meeting and ¾ finishedby the December officer meeting; to re-design the Guide to Membership Educationby the December officer meeting.

Presidents

Kelly- To provide officer meeting agendas two weeks prior toofficer meetings; to ensure officers provide agenda items three weeks beforeofficer meetings; to promote communication with the hosts of blocks/leadership;to provide block/leadership agenda suggestions ten weeks prior to blocks/leadership;to be a good role model.

Brandon- To promote "caravanning" to any and all conventions/meetings;to effectively troubleshoot chapter problems; to promote the updating ofthe district web page; and to ensure the existence of joint officer meetingsbefore blocks/leadership.

Governor/Counselor

Malinda- To promote communication; to write to specific chaptersconcerning any reports turned in; to focus on providing as much positivefeedback as negative feedback; and to encourage National participation.

Lisa- To promote communication; and to delegate projects.

Personal Goals
Trudy- Organization, Priorities, Practice more, Better in classes,Graduate, to be content being single, enjoy life, and set aside "quiettime."

Susan- Achieve A in nine-credit module (Deans List), Rotation sitesfinalized by Thanksgiving, Working car, Take time for herself, GraduateMay, 2000 with degree in pharmacy.

Kelly- Achieve 4.0 every semester, Achieve 1st Chair Concert Band, Happynot marching, organized and clean room, graduate August, 2000 and workin Chicago.

Brandon- Complete last eighteen credit hours with at least a 3.5, mentallyand financially prepare for marriage, prioritize time between duties, savemoney to buy/lease new/used car, save sanity.

Bob- Cure laziness, Achieve at least a 3.5 every quarter, organization,Financially prepare for marriage in 2001.

Doug- Pass 402 Music History (2nd semester), Pass Senior Recital, Graduatein December, 2000 and move out of Shelbyville, Indiana.
Michelle- Achieve B or higher in all classes, not spend too muchtime on e-mail.

Lisa- Investigate job market and potentially switch jobs, Save moneyfor a condo, Successfully run for National Office, Clean apartment.

Malinda- Clean apartment, Finish dissertation and defend in May, Graduatein August of 2000, Find job after graduation, Move into bigger apartment.

Randell- (In Randells absence, the rest of council took the libertyof assigning Randell his own personal goals)
Graduate in May of 2000, Date women sequentially and not in parallel,To become sane, Keep quiet for a minimum of 5 minutes, Not do the restof councils jobs, Listen to the other officers, To achieve "Hey Cow! NationalGrand Champion" at next years MWD convention, To sell all "penk" t-shirtswhile assuming no relation to the NCD, To become more reflective.

As a closing comment to this section the Governor/Counselor expresstheir belief in the success of this council.

Presidents

Commissioning Project- the committee has already been selected: Jeff Brown(Head-TBSigma), Joe Weber(Head-KKPsi), Matt Drase(Alumni), Susan Lingenfelter(Ex-officio),Amy Dorsch(KKPsi), Carter Adler(KKPsi)

Timings: By July 1st, 1999 the committee will provide information on where,when, and by whom the selected piece will be premiered.

October 1st, 1999- List of possible composers, samples, bios, acceptingnominations from the district, and establishing guidelines for selection.

February 1st, 1999- Filter list to 5-8 candidates

2000 District Convention- Sub-committee established under Joint Programscommittee to slate a candidate.

We will possibly request the presence of this committee at future officermeetings.

Communications Award- A good idea in spirit, but a hesitation to createeven more awards.  A reward system might be better where the winningchapter gets to run a seminar at block meetings.  A point system wassuggested but not recommended, as it will probably cause years and yearsof bickering over details.  The purpose of this program is to promotecommunication between chapters and to recognize chapters in the districtthat extend their brotherliness or sisterliness.  A plan will be developedfor the December officer meeting and the project is assigned to Doug andMichelle with Randell advising (since it was his idea in the first place).

Plaque cards & NCDHB T-shirts- Officers will pay for their own NCDHBt-shirt.  Officers should have money by fall meeting so orders canbe placed for plaque cards.

VPCM

• District History Book- Record all district events and possibly couple withthe Guide to Membership Education.  Hardcopies should be made available. History should initially begin when district VII became NCD.
  
  
• District Phone Book- Idea to publish everyones contact information onthe district web page (everyone in the NCD, that is).  Negative issuessuch as privacy of information, time to edit and assemble, and duplicationof information were discussed.  Individuals can contact chapters andofficers using the Chapter Contact Handbook published by Nationals. In general it was decided not to further this idea.
  
  
• Officer Bios- Officer Bios should be created on the district web site. Officers should collect information for the September officer meeting andthe district web masters will convert to html format.

VPP/VPSP

• Summer FUNction- About 48 people are registered to go, and a final numberwill be needed by next week.  A schedule, map, and guide should bemailed, e-mailed, and published on the web ASAP.  There will be aSunday morning Presidential address.
  
  
• Awards- Stated in goals section.
  
  
• Kadenza- Waiting for materials to be transferred from ONU to OSU. We would like to see a representative of the Kadenza editing team at thenext officer meeting.
  
  
• Slide Show- Debating over a digital or non-digital presentation. Resources to assemble the presentation will be needed.  An idea isto buy disposable cameras and pass them out at district events to peoplewith the expectation that they will be passed around to others and eventuallyreturned.  This idea will increase the number of photos availableand hopefully increase the diversity.

Secretary/Treasurer

• Fundraising- "Toothpick holders" with crests on each side will be soldfor $5, and all proceeds will go towards the Commissioning Project. Initial order will be one hundred.  Goal to raise $6000 for CommissioningProject.  TBSigma and KKPsi hats will also be sold, again, and profitswill go towards each organization as purchased.  An idea was establishedto put a little thermometer measuring device on the district web page tomonitor the success of the Commissioning Project.
  
  
• NIB Grant- Two people were selected and applied for the grant.  Eachare awarded $100.  Winners should contact Malinda or Lisa at NationalConvention to be reimbursed.
  
  
• SPAM- The two winners were identified as Butler University ($425) and EasternIllinois University ($375).  A contract should be drafted by the VPP/VPSP,and a report on the project should be provided to the joint councils inwritten form.

Officers are reminded to keep their addresses current on the Nationalweb site.  Deadlines for updating information that will be publishedin the Chapter Contact Handbook will be in September.

The fall officer meeting will be held October 2-3, 1999 at MichiganState University.  Eastern Michigan will be the back-up site.

The late-fall officer meeting will be held December 4-5, 1999 at EasternIllinois University.  Kentucky State will be the back-up site.

A brief convention update was provided by Bob:  The dates of nextyears district convention will be March 31 April 2, 2000.

Joint Closed: 3:45pm