Appendix of Forms

KADENZA BID SHEET

Chapters Bidding _______________________________________________________________

School ___________________________________________________________________________

Reason for Bidding _____________________________________________________________

_____________________________________________________________

Chapter Qualifications

1. Have dues and chapter fee(s) both been paid for the current year?______________

2. Do(es) the bidding chapter(s) have an established Joint Publications Committee? __________

3. If this is a joint chapter bid, please give examples and a brief explanation of your ability to work together on recent projects, if possible.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

4. Does anyone in your chapter(s) have previous experience related to this sort of publication? (i.e. html, Journalism majors, layout or writing experience) _____________________________________________________________________________

Please explain: _________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

5. Do you have a guaranteed means of production and web publishing? ______________________________________________________________________________

What is it? _____________________________________________________________________

______________________________________________________________________________

Submission and Publication Dates:

REMINDER LETTER SUBMISSION DATE MAILING DATE

September 6 October 6 October 31

December 20 January 20 February 11

At convention 7 days after convention 17 days after convention

* Note: If any of these days is a Sunday, then the letter, submission or mailing is due the

Monday afterwards.

Distribution Guidelines:

The Kadenza shall be published on the Web.

The KADENZA shall be distributed in this manner:

· One to each chapter

· One to each of the NCD Officers

· One to National Headquarters

· One to each of the NCD Counselor(s) and Governor(s)

· One to each of the District Presidents nationwide

Cost Breakdown:

Printing/Production Costs: _________________________

Postage Costs +________________________

Web Hosting +________________________

Reminders +________________________

Other Costs* +________________________

Total Expected Expenditures =________________________

Yearly Allotment - $600

Amount to be Covered by Chapters ________________________

*Explain these costs: ___________________________________________________________________________

____________________________________________________________________________________________

URL of Mock KADENZA _______________________________________________

(Please bring a hard copy of site)

Do you have specific fundraising projects to cover cost over runs?

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

** Allotment amount stated above is for the current KADENZA year and is subject to change at District Convention.

-The new publishing chapter should be prepared to meet with the past KADENZA publishers and the District Council at District Convention in the KADENZA transition ...

Outstanding Service Project Award Application

(Joint or Separate)

Chapter: ________________________________________ KKY:_______ TBS:_______

School:_________________________________________________________________

Project Name:____________________________________________________________

Date: ___________________________________________________________________

Number of Actives Working: ________out of____________Total Actives

If Applicable:

Number of Candidates Working: ___________out of _________Total Candidates

Is this an annual project? ________________

Would this project have been done if KKY or TBS did not do it?___________________

Preparation Time: _____________________ Actual Time on Project:________________

Clean up: _________________________ Total time Involved: _____________________

Expenses: ______________________ Profit: (if any) ____________________________

Amount of Profit to Chapter: $_____________ Amount of Profit to Band: $___________

A description of the project should be attached to this application.

This form is to be included with your bid for the Outstanding Service Project Award. Other pertinent information can be included in the description portion. The format of the bid is left up to the individual chapters of joint chapters. Written endorsement from your band director must be included with this application. This applications is to be sent to all District Officers postmarked 30 days prior to convention.

Chapter representative: ____________________________ Date: _____________

Special Project Assistance Monies (SPAM) Financial Need Form

Chapter Name/School: _____

Name/Type of Project:

Expected Start Date:

Expected Completion Date:

Circle One: Joint Project Separate Project

Percent of Chapter(s) Involvement:

On a separate page, please answer the following questions:

1. Describe your project, including who will benefit from it and how it will be accomplished.

2. How will your chapter(s) obtain other resources needed to complete the project?

3. What is your proposed timetable for the project?

* Please attach an estimated project budget and a copy of your most recent bank statement.

Chapter Representative Sponsor/Advisor

Kathy Stevens Award

This form, the essay and the accompanying letter are due back to the District Counselor by February 25, 1999. Late entries will not be accepted.

Chapter: _____________________________

Nominee: _____________________________

Address: _____________________________

_____________________________

NORTH CENTRAL DISTRICT

COUNSELOR’S CUP APPLICATION

1. BACKGROUND INFORMATION

Date Chapter chartered __________________________

Is there a Marching Band? __________________________

Number of chapter members

participating __________________________

Are there any other bands in the fall? __________________________

If so, how many chapter members

participate? __________________________

Are there bands in the spring? __________________________

If so, how many chapter members

participate? __________________________

Is band membership required both

semesters for chapter membership? __________________________

If NO, what is the reason?

Names of persons who will present

the chapter report to the Counselor’s

Cup panel (up to three) __________________________

__________________________

__________________________

2. MEMBERSHIP MAINTENANCE OR GROWTH

	PREVIOUS YEAR	CURRENT YEAR
Active members	______________	______________
Life Memberships Granted	______________	______________
Honorary Memberships Granted	______________	______________
Associate Memberships Granted	______________	______________
Graduating Members	______________	______________
Current Candidates	______________	______________

(NOTE: All numbers should be counted at NCD convention dates.)

3. PARTICIPATION ON THE DISTRICT LEVEL

How many members attended last year’s convention?	_____
How many members are attending this year’s convention?	_____
During the past year, have you hosted a block meeting?	_____
How many members attended a block (more than one may be listed)?
________________________________________	_____
________________________________________	_____
________________________________________	_____
________________________________________	_____
How many members attended the Leadership Conference?	_____
During the past year, did you bid for Kadenza?	_____
During the past year, did you publish Kadenza?	_____
During the past year, did you bid for the NCD Convention?	_____
During the past year, did you host the NCD Convention?	_____
During the past year, did you participate in any visitations (if so, list where, when, attendance and percent of active chapter)? _________________________________________________________
_________________________________________________________	___%
_________________________________________________________	___%
____________________________________________________________________	___%

4. PARTICIPATION ON THE NATIONAL LEVEL

How many Podium articles has your chapter submitted?	_____
How many members attended National Convention?	_____
During the past year, did you bid for National Convention?	_____
During the past year, did you host National Convention?	_____

5. SERVICE TO COLLEGE/UNIVERSITY BAND

Describe the service provided to your college/university band during the year. Include chapter projects, membership candidates projects, and joint projects. Indicate whether the project was chapter, candidate, or joint, duration of the project and results.

6. FINANCIAL ASSISTANCE TO COLLEGE/UNIVERSITY BAND

Describe the financial assistance provided to your college/university band program during the year. Include chapter, candidate or joint, duration of project, amount of money raised and results. Also, indicate whether the chapter is subsidized by the college/university.

7. LEADERSHIP WITHIN THE BAND

Describe the leadership provided by the chapter members to the band (such as section leaders, officers, band assistants, drum majors, etc.)

8. SOCIAL PROJECTS

Describe several of your social activities. Indicate whether or not they are done with Kappa Kappa Psi.

9. COMMUNICATION

What efforts has your chapter made to maintain and develop communication throughout the district. Examples include letters (NOT FORM, CHRISTMAS CARDS, ETC!!) to other chapters, articles in Kadenza, alumni newsletters, etc.

10. EXPANSION

Describe any attempts you have made to colonize a new chapter. Include contact with university/college, visitation, workshops, degree of establishment, etc. Also include extent of internal expansion with regard to chapter growth, bands in which members are involved, etc.

11. LETTERS OF RECOMMENDATION

Letters of recommendation from both your sponsor and your band director would be appreciated. However, THEY ARE NOT REQUIRED TO BE ELIGIBLE FOR THIS AWARD.

Please fill out all information that is requested. The panel will be evaluating the written application as well as the oral presentation at Convention. A maximum of four additional pages is to be included with the application to explain points 5 through 10 of the application. This is your chance to shine, so put your best foot forward and GOOD LUCK to all!!

Application for District Office
PERSONAL INFORMATION
NAME
ADDRESS
PHONE
SCHOOL INFORMATION
SCHOOL
MAJOR	MINOR
GRADUATION MO/YR
BAND HISTORY
Please list any committee assignments or officers held.
OFFICE/YR HELD	DUTIES
TAU BETA SIGMA HISTORY
CHAPTER	INITIATION DATE
Please list any committee assignments or offices performed.
OFFICE/YR HELD	DUTIES

OTHER ACTIVITES

Please list other activites and offices held.

OFFICER QUALIFICATIONS

OFFICE OF INTEREST

Please list qualifications for this office.

GOALS FOR THE NCD

Please list some goals that you have for the NCD and your office, if elected.

The information given above will be shared with the entire District. Please contact any of the District Officers or the District Counselors to discuss the questions. We cannot give the answers to the questions because there is no right answer, however we can offer guidence for the current procedure. We hope this format for applying for office has made the process more appealing. Please complete this form and return it to the District Counselors and President, along with letters of recommendation from your chapter sponsor and/or band diretor NO LATER THAN FEBRAURY 25, 1999.

SHORT ANSWER QUESTIONS

This section is to be completed and returned to the District Counselors and President NO LATER THAN MARCH 10, 1999. Please answer these questions to the best of your ability. The answers will only be given to the commitee. Again, there is no right answer.

If appoarched with a question that you did not know the answer to, how would you handle it?

Please explain a problem you have faced and your solution. Did you solution work and what did you learn?

What programs would you like to continue and what would you like to implement, if elected?

Please list your best/worst qualities. How would they affect your performance as a District Officer?