Kappa Kappa Psi & Tau Beta Sigma

North Central District Council

Joint Meeting Minutes

January 5^th, 2002

I. Call to Order: 2:43 PM

A. Location: Residence of Malinda Matney, Ann Arbor, Michigan

B. Kappa Kappa Psi Officers Present:

1. President Rod Whiteman

2. Vice-President for Colonization and Membership Tucker Ranft

3. Vice-President for Programs Nick Delecave

4. Secretary-Treasurer Pete Mast

5. Governor Malinda Matney

C. Tau Beta Sigma Officers Present:

1. President Danielle Bitzel

2. Vice-President for Membership Katie Garrett

3. Vice-President for Special Programs Brooke Hensley-Marschand

4. Secretary-Treasurer Joanne Boos

5. Counselor Lisa Neff

II. NCD Web Page

A. There was no response from people to join a web page committee

1. It may be more efficient for on person to organize the web page

B. Jurisdiction Committee requested for the page to be moved to the National Server

1. Danielle will help the IU chapters to get in contact with Michael McMurtry to get the page moved

C. Final Decision:

1. Rod will ask interested brothers at Upsilon to start work on the page

D. Are we stepping on toes?

1. Brian Shaw is graduating on May

2. Angela Zoss has been busy with the convention web site

III. History Book

A. We have enough applicants to form a committee

1. Katie and Tucker will discuss member selection jointly

2. Will be decided by January 12^th

B. Direction of the committee?

1. Biggest decisions will be the format and distribution of the history book

2. We are running out of time to meet goals for convention

3. What function will this be serving?

4. What resources will it need?

C. Katie and Tucker will come up with some very clear charges for the committee

IV. Leadership

A. Housing

1. Brooke’s place is available for officers

2. Officers need to register for convention

B. Workshops and Schedule

1. Need to get to work on these workshops, especially the second set!

2. Workshop 2:

· Long-term Goal Setting Strategies – Rod, Danielle, Pete, and Joanne

· Transition from Membership Education Candidate to Active – Tucker, Katie, Nick, and Brooke

3. Work on these workshops need to get done in the next 2 weeks

4. Email outlines by the 19^th of January for ALL workshops

5. Musical Activity

· Workshop on the National Fraternity and Sorority Songs

· Rehearse school songs for later activity

V. Block Meetings

A. February 2^nd – Ohio University

1. Malinda will be absent

B. February 16^th – Northern Illinois University

1. Malinda and Danielle will be absent

C. February 23^rd – Butler University

1. Everyone will be present

D. Block Schedule:

11:00 am – 12:00 pm Registration

12:00 pm – 12:30 pm Opening Joint Meeting

12:30 pm – 1:30 pm Workshop Session I

1:30 pm – 2:00 pm Break

2:00 pm – 3:00 pm Separate Meeting

3:00 pm – 4:00 pm Workshop Session II

4:00 pm – 4:30 pm Closing Joint Meeting

E. Musical Activities

1. Fight Songs at Butler

· Council will play fight songs

· Anyone else with instruments is welcome to join

2. “Step”

· Will as Kentucky State and Central State chapters to lead this as a workshop at Butler

· Will ask by leadership

F. Progress on Workshops

1. “Chapter Communications” by Pete and Danielle

· Good progress… have a tentative outline

2. “Programs, Awards, and Monies You Never Knew Existed” by Brooke and Nick

· Will be talking to Nationals for programs and monies from there

3. “Public Speaking” by Tucker and Joanne

· Have ideas… will be covering other elements of good presentations, not just public speaking

4. “Chapter History” by Rod and Katie

· Have talked quite a bit.. will make it applicable to Membership Educators

5. “Diversity” by Malinda and Lisa

· Will be conversing very soon

6. “Retention and Recruitment” by Tucker and Katie

· Very similar to presentation at MER… will be able to make easy adjustments

7. “Continuing Education” by Nick and Joanne

· Haven’t started yet, but very similar to Upsilon’s presentation at MER

8. “Changing Roles of Chapters w/ Bands” by Brooke and Pete

· Have started work… have a tentative survey to use for the workshop to be given out at Leadership

9. “Music in the Chapter” by Rod and Danielle

· Have been working plenty on this

G. Workshop Schedule

1. Ohio University

1^st Session: “Retention and Recruitment” by Tucker and Katie

“Music in the Chapter” by Rod and Danielle

2^nd Session: “Continuing Education” by Nick and Joanne

“Changing Roles of Chapters w/ Bands” by Brooke and Pete

2. Northern Illinois University

1^st Session: “Chapter History” by Rod and Katie

“Public Speaking” by Tucker and Joanne

2^nd Session: “Retention and Recruitment” by Tucker and Katie

“Programs, Awards, and Monies You Never Knew Existed”

by Brooke and Nick

3. Butler University

1^st Session: “Diversity” by Malinda and Lisa

“Chapter Communications” by Pete and Danielle

2^nd Session: OPEN – Possibly “Step”

VI. Any Bids for Kadenza or Convention?

A. No real info on any of this

B. Possibly Beta Sigma (TBSigma) for Kadenza

VII. Officer Reports

A. Presidents

1. No Report

B. VPCM/VPM

1. Feedback from MER

1) Need a lunch break

2) Need some “new material”

(1) “Think out of the box”

(2) Stuff that applies to experienced membership educators and programs

C. VPP/VPSP

1. In the process of matching forms between the two organizations

1) Updated Kadenza and Convention Bid forms

2) Will send updates to Pete

2. SPAM

1) Has Butler requested SPAM monies yet?

2) No, but they have sent an update of their project

3) Check requests for SPAM will be split and go from both organizations’ accounts

D. Sec/Treas

1. “Got J.U.G.S.?” shirts have arrived, 80 of them.

1) There will be 65 to sell after orders have been filled

2) Officers wear your “Got J.U.G.S.?” shirts to Leadership!

2. Pie-in-the-face?

1) Not all council members would like to participate

3. Minutes will be done by January 19^th

E. Governor/Counselor

1. If you can’t deliver on something, say so!

2. If you need help, say so!

3. Whether it’s a good convention or a bad convention, council will get the credit/blame!

4. Promote!!

5. Panic NOW, not next month, etc. There’s time to do something about it now!

6. It’s no longer just us… we need to be in contact with and work with our block coordinators and IU chapters

7. Err on the side of “verbosity” if anything

8. Malinda: Won’t be at NIU… will be at a meeting with national council and will have much to bring back from that meeting

9. Lisa: Communicate!! Copy everything to your governor/counselor OR to the listserves (we.got.jugs, ncd.brothers, ncd.sisters)

VIII. Anything for the Common Good?

A. Promote Reading Band! There will be some VERY good directors participating

IX. Convention

A. We need more actives in Reading Band

1. Send someone from chapters to conduct a number??

2. Student compositions??

3. Somehow, we need more involvement from student participants

4. Reading Band participation will be required for Governor’s Cup

B. MAGIC DATE” March 7^th

1. Students conducting reading band will go to Presidents, they will make decisions regarding reading band