·
Read
and review the 2000 Finance Committee Report.
·
Charge
the 2001-2002 Secretary Treasurer with developing a new survey to compile and
updated list of fund-raisers to be delivered to all chapters.
·
Develop
a budget for the 2001-2002 Fiscal Period.
·
Discuss
and add lines for NIB Grant
·
Discuss
and modify District Officer Allocations
·
Discuss
and modify all expenses relative to National Convention
·
Discuss
possible District Fundraising ideas for the 2001-2002 year, and what the
District would like to see on the NCD market.
·
Work
with the TBS Ways and Means Committee on the allocation of $100 for the
District’s maintenance of the domain name “Kadenza.com.”
Discussion
The first two charges were resolved without discussion. After chasing down many district officers for delinquent receipts, we were able to work on this year’s budget. Once work on the budget was completed, we spent time discussing possible district level fundraisers that could be accomplished with little or no startup costs. Much discussion also occurred in our joint session with the TBS Ways and Means Committee as to possible communications solutions between our two organizations.
Budget
The majority of our time in committee was spent deciphering the mystical document known as “The Budget.” Closing the books from the 2000-2001 year presented many difficulties and confusion, especially concerning the Commissioning Project. TBS had paid for the entire Commissioning Project out of their funds, so it was necessary for us to transfer $1000 (a preliminary estimate) to their account. On the brighter side, we experienced significantly more inflows than expected this past year from merchandise sales and the Fall Allotment. In light of recent events, we found it appropriate to make a contribution of $300 to the Charles Hass Memorial Scholarship at Purdue University, which will need to be approved by the delegation. We wanted to add this to next year’s budget, but the district will be incurring significantly higher expenses this coming year due to National Convention, and we did not want to budget more expenses than revenues for the upcoming year.
In developing the budget for the next fiscal year, the following changes were made:
· Due to current trends, DOPIE has been increased from $75 to $125
· Price reductions were made on current NCD merchandise (hats and t-shirts) in order to reduce current inventory levels
· We increased the amount expected from miscellaneous fundraisers
· Minutes/Policy Fund was appended to the Secretary/Treasurer’s Expenses
· A line item was added for contributions to the Charles Hass Scholarship Fund
· A line item was added (and matched by the Ways and Means Committee from TBS) for the maintenance of the domain name “Kadenza.com” in the amount of $50 (fulfilling one of the charges set forth by the district).
· District Officer Travel Funds were restored to their previous levels
· The General Officer fund was increased by $50 to cover the awards for Brother chapters (pending the approval of the appropriate committee)
· District Officer Travel to National convention was increased by $100.
The Bottom Line
In plain English, we currently have a balance of approximately $2,731.42 in our account. We have budgeted Revenues of $3,055 and Expenses of $3,000, so the balance should be just about the same at this time next year ($2,786.42). (All totals are subject to minor changes, b/c there are some receipts still outstanding. The estimated total of these receipts is less than $200).
Fundraising
Also, we jointly discussed several fundraisers to be carried out at the district level, both current and those to come. The collaboration with our sisters was both helpful and entertaining, and the sisters brought valuable insight to the discussion. The reason that you have seen no new merchandise appear at the district level is because the current merchandise has not been selling as well as originally intended. As a result, we have saved some funding on startup costs. This is a good thing. In order to reduce inventory levels, we as a committee elected to reduce the prices of the current hats and T-shirts.
The nature of the Sec/Treas Office is very demanding and it is a near insurmountable task for one person to handle alone. For that reason, we decided that the best way to organize and implement new fund raisers was for the Sec/Treas to appoint a committee at the district level to aid in the fundraising process. This group would promote and facilitate such projects at all district functions.
Possible Fundraisers mentioned included:
· Revival of “Pie-In-The-Face”
· NCD Banquet Date Auction
· NCD Convention Commemorative Address Books
· Reviewing and Streamlining the Lip-Sync Contest
· King’s Island Volunteering at Summer Function
· Pre-order Merchandise at district events (catalog)
· NCDAA Slave for a Day
Charges for
2000-2001
Based on our discussions, the 2001 Finance Committee developed the following charges:
· Charge the 2001-2002 Secretary/Treasurer with developing a new survey to compile an updated fund-raiser list, to be delivered to all Chapters.
· Charge the 2001-2002 NCD Secretary/Treasurers to appoint and maintain a fundraising committee to aid and assist the planning and implementation of District Fundraising activities at Leadership, Block Meetings and Convention. This committee will need to be formed immediately. This will help alleviate some of the burden placed on the Secretary/Treasurer, the sole fund-raiser for the District.
· Charge the 2002 Finance and Ways and Means Committees to briefly meet jointly during the first committee session to set the budget for all joint projects between the organizations. These projects include but are not limited to: Kadenza, SPAM, Slide Show, NIB Grants, Leadership Speakers, Archives expenses, etc). This will help to improve communications between the two organizations.
· Charge both 2001-2002 Secretary/Treasurers in resolving the final expenses of the Commissioning Project and to transfer any additional funds from KKPsi to TBS such that the cost of the project was actually shared equally.
Thanks to the members of the Finance Committee for all of their suggestions and hard work, the brothers that sat in and contributed to the discussion, and to Michelle Schoepper from the Epsilon Xi Chapter for aiding in preparation of this report.
Respectfully Submitted,
Peter M. Rauchenstein
Finance Committee Chair
Eta Chapter President