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Month by Month Breakdown

 

August

Sit down with the sponsor and/or band director to see what projects they would like to see the chapter accomplish for the year and the current semester. 

 

Request suggestions and new ideas from the chapter to be considered in preparing for the semester to come.  Have a planning meeting with officers in order to create a calendar for the upcoming semester. Set both short and long-term goals for officers and the chapter. In your calendar, you should include all band functions, such as games, rehearsals, and special performances. It may help to have a School of Music calendar handy during this process to keep events from conflicting before they happen.  This will give you a basis to start with in planning other chapter activities. 

 

Take time to plan some special events for band camp to get everyone back in the swing of school. This can include anything from providing a meal for the band or newcomers, to having a welcome back party, or anything that the chapter so desires. Have fun and be creative. This is your first time to “show off” to the new band members. 
 

September

Deadline:  At the first of the month, begin looking for the Chapter Personnel Report.  This is the paperwork that is sent with your payment of the chapter fee and member dues. To be sure that everything arrives on time,  consider sending it registered mail. Also, ask for a return receipt.  You will then know when it arrives and who signs for the letter.  Always keep copies of all reports or any other forms sent to the National Headquarters to keep records for use in the future.  The Chapter Personnel Report, fee, and dues are due to National by September 30th.  Failure to pay by October 30th incurs a 25% late fee added to the total amount. 

 

As soon as the National Headquarters receives this material from your chapter, a “Start-Up” pack will be mailed to you. This packet will contain necessary materials such as: Chapter Directory, Chapter Operations Handbook, Guide to Membership Education, a National Constitution, and various other forms. When this packet arrives, read all materials! Just about everything you need to know will be in this packet. 

 

Start working on a new service project for the band or a new fund-raiser. Come up with some new ideas to get everyone interested. By having new activities, the sorority will not become old hat and you can keep everyone involved. 

 

Begin to work on the membership education program if you are going to have a fall membership class. Host interest meetings or parties in order to let people have the chance to see what will be expected of them as a member of the chapter.  Be creative. 
 

October

Continue to work on membership education, service projects, fund-raisers, and any other activities that you may decide to better the morale of the band. 

Deadline:  If you have a fall membership education class, start thinking about collecting their initiation fees.  These fees must be postmarked to National Headquarters within 30 days of initiation.  Failure to pay by this deadline incurs a 25% late fee added to the total amount. 
 

November

Fall Activity Reports are mailed on November 1 via first class mail. 

 

By now you should have received a copy of The PODIUM. If you have not gotten this by Thanksgiving, you may want to call National Headquarters to see when or if they have been mailed. PODIUM articles are due November 1st for the spring issue. Be sure to send in an article and possibly a picture so that everyone can see what is going on with your chapter. 
 

December

Deadline:  Fall Activity Reports are due December 1st. Keep your chapter up to date by getting these items in on time.  Be sure to send in an article and possibly a picture so that everyone can see what is going on with your chapter. 

 

Think about hosting an end of the semester party. This gives everyone a chance to get together one last time before Winter Break. 

 

Sit down with the sponsor and/or band director to see what projects they would like to see the chapter accomplish for the next semester. 

 

 January

Service award applications are due on January 1. If your chapter has done something you feel should be rewarded, send in an application. You never know;  you may get a special recognition at District Convention. 

 

Request suggestions and new ideas from the chapter to be considered in preparing for the semester to come.  Have a planning meeting with officers in order to create a calendar for the upcoming semester. Set both short and long term goals for officers and the chapter. In your calendar, you should include all band functions, such as games, rehearsals, and special performances. It may help to have a School of Music calendar handy during this process to keep events from conflicting before they happen.  This will give you a basis to start with in planning other chapter activities. 

 

Begin to work on the membership education program if you are going to have a spring membership class. Host interest meetings or parties in order to let people have the chance to see what will be expected of them as a member of the chapter.  Be creative! 

 

Watch for the Fall Membership Report (spreadsheet on colorful paper) and check your chapter records against the National Headquarters report records. 

 

February

Begin to look for mailers concerning your upcoming District Convention. Start making plans to send someone as a delegate. Have a special fund-raiser if need be.  It is very important to have a representative at convention so that you can have a voice in the formation of rules and regulations on the district level. 

 

During National Convention years, begin to look for information concerning the upcoming convention. You should try to make sure that your chapter has at least one representative at this convention. Have many special fund-raisers if need be.  This is where all rules are made that govern the National Chapter--that includes YOU! 
 

March

Depending on your district, you should be planning to attend District Convention. This may be in March or early April. It is very important to have at least one person in attendance. You can learn a lot about the functions of the organization by attending these meetings while getting to know people from other chapters and the way they make things work. 

 

Deadline:  If you have a spring Membership Education Class, start thinking about collecting their initiation fees.  These fees must be postmarked to National Headquarters within 30 days of initiation.  Failure to pay by this deadline incurs a 25% late fee added to the total amount. 
 

April

Look for the Chapter Summary Report to arrive this month. Get an early start on it to assure that it is turned in on time. If you have any questions about any section, please call the National Headquarters for assistance. 

 

By now you should have received a copy of The PODIUM. If you have not gotten this by the end of the month, you may want to call National Headquarters to see when or if it has been mailed. 
 

May

Consider having a social gathering to celebrate the end of the year. You may want to do a special ritual for graduating seniors, have a chapter birthday party, or some other kind of last get together before everyone goes home for the summer.

 

The PODIUM articles are due May 1st for the fall issue. Remember when writing this article that it is going to be read in the fall, so write accordingly.  Again, you want to make sure to get an article in so that other chapters can see what is going on at your school. 

 

June

Big Deadline: On June 1st, the Chapter Summary Reports are due. Make sure that all sections are filled out properly and that it is signed by the chapter sponsor. 

 

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