National Alumni Association
Constitution

The purposes of the Association shall be as follows:  

  1.1  To provide an avenue for members of the Kappa Kappa Psi Fraternity and Tau Beta Sigma Sorority in good standing to continue their fraternal affiliation past graduation.  

  1.2  To provide a medium of communication between the National Organizations and alumni.  
  
  1.3  To promote and assist the activities of the National Organizations in accordance with their ideals and traditions.  

  1.4  To keep the alumni informed of the work of the National Organizations.  

  1.5  To provide professional, organizational, and financial assistance to the National Organizations of Kappa Kappa Psi Fraternity and Tau Beta Sigma Sorority, college and university band programs, and music education issues through activities deemed appropriate by the Association.  

ARTICLE II – ORGANIZATION AND STRUCTURE  

  2.1  The name of this organization shall be the “National Alumni Association of Kappa Kappa Psi Fraternity and Tau Beta Sigma Sorority”, hereinafter designated as the Association.  

  2.2  The Association recognizes the National Organizations of Kappa Kappa Psi Fraternity and Tau Beta Sigma Sorority, hereinafter designated as the National Organizations,  as equally affiliated organizations.  

  2.3  The Association shall be subject to the Corporation guidelines as outlined by the constitutions of the National Organizations.  

  2.4  The Boards of Trustees of the National Organizations shall serve as advisors to the Association and have final jurisdiction in all matters affecting the Association.  
  
ARTICLE III – POLICIES 

  3.1  The Association expressly prohibits discrimination by any component part of the Association or by any person acting on behalf of the Association on the basis of race, national origin, gender, religion, handicap, age, sexual orientation, marital status, or veteran status.  The goal of the Association is to foster a spirit of mutual understanding and respect among all people, especially those involved with college and university bands, remembering that music is the universal language. 

  3.2  The Association is not responsible for actions (commonly referred to as “hazing”) by members of the Association or members of local active chapters which may result in injury to persons or damage to property.  The Association expressly forbids any act of hazing.  Hazing is defined as any actions taken or situation created, intentionally or unintentionally, to produce mental or physical discomfort on or off campus involving members and/or prospective members, which may cause embarrassment, harassment, and/or ridicule.  

  3.3  Members of the Association will adhere to the alcohol and controlled substance policy of the National Organizations, at any event where active members of the Fraternity and/or Sorority are present.  Keeping in mind that the activities of the alumni reflect upon the National Organizations and the Association, it is the duty of the alumni to behave responsibly at all Association activities.  

ARTICLE IV – AMENDMENTS AND BY-LAWS  

  4.1  The Association shall establish a set of rules, which shall be known as the by-laws of the Association.  

  4.2  Amendments to this constitution shall require a three-fourths vote of the membership present at a meeting of the Association.  

  4.3  Amendments to the by-laws shall require a majority vote of the members present at a meeting of the Association.  

  4.4  The Board of Directors of the Association may override the by-laws of the Association with a three-fourths vote.  

  4.5  All proposed amendments to this constitution or by-laws must be submitted in writing to the Chairperson no less than sixty days prior to a regularly scheduled meeting of the Association.  
  
  4.6  All proposed amendments to this constitution or by-laws submitted to the Chairperson will be sent to the members of the Association no less than thirty days prior to a regularly scheduled meeting of the  Association.  
 

NAA By-Laws

SECTION I – ADMINISTRATION  

  1.1  The general control and administration of the National Alumni Association of Kappa Kappa Psi Fraternity and Tau Beta Sigma Sorority, hereinafter designated as the Association, shall be vested in a Board of Directors.  The Kappa Kappa Psi Fraternity and Tau Beta Sigma Sorority Boards of Trustees have ultimate authority in all matters of the Association.  At least one member of the Board of Trustees from each organization shall be appointed as advisors to the Board of Directors of the Association.  

  1.2  The Board of Directors shall elect members to serve as Chairperson, Vice Chairperson, and Secretary from its own membership.  The election of such officers shall occur at the annual meeting of the Board in odd-numbered years.  The officers shall be elected for a term of two years.  Any elected director of the Association shall be eligible for election as Chairperson, Vice Chairperson, or Secretary.  The Chairperson, Vice Chairperson, and Secretary will continue to serve as district directors.  

  1.3  The Chairperson shall preside at all meetings of the Association and the Board of Directors of the Association.  S/he shall have general and active management of the business of the Association and shall see that all orders and resolutions of the Association and Board are put into effect.  

  1.4  The Vice Chairperson shall, in the absence or disability of the Chairperson, perform the duties and exercise the powers of the Chairperson.  

  1.5  The Secretary shall insure that all current members are notified of all meetings of the Association and Board of Directors.  S/he shall record, publish, and distribute minutes of all Association and Board of Directors meetings.  

  1.6  An employee of the National Headquarters of Kappa Kappa Psi Fraternity and Tau Beta Sigma Sorority shall be designated to serve as the Administrator of the Association.  All moneys of the Association will be received and expended by the Administrator as directed by the Board of Directors.  The Administrator will maintain all records of moneys received and disbursed.  All expenditures shall be made by check drawn on a bank selected by the Board of Directors and signed by the Administrator.  

SECTION II – MEMBERSHIP  

  2.1  All persons who meet the qualifications of alumni or honorary membership in the constitutions of the National Organizations shall be eligible for membership in the Association.  

  2.2  Each member shall be required to pay yearly dues to the Association.  The dues will cover the period from July 1st to June 30th of the following year.  

  2.3  Upon due cause, a member of the Association may be expelled following a favorable vote of three-fourths of the Board of Directors.  The member will be informed of the motion to expel and will be given the opportunity to respond prior to the motion being voted on.  Having been expelled, the member shall return all regalia and property of the Association, and his/her name will be stricken from the Association roster at the National Headquarters.  

SECTION III – FINANCES  

  3.1  The fiscal year of the Association shall begin on  July 1.  

  3.2  The financial policies of the Association shall be governed by a budget adopted by a majority of the members present at the National Association meetings.  

  3.3  The Association annual membership fees shall be set by the Board of Directors with majority approval from the members present at National Association meetings.  

  3.4  All funds received in payment of membership fees, private donation, or by any other means shall be used as the operating funds of the Association, unless otherwise specified.  

  3.5  A financial report of the Association shall be prepared at the end of each fiscal year, and shall be reviewed by the Board of Directors at the yearly meeting.  The financial report shall be distributed to the  Boards of Trustees of the National Organizations.  

  3.6  Funds will be distributed upon approval of two board members and the chairperson.  

SECTION IV – LOCAL ALUMNI ASSOCIATIONS  

  4.1  Any group of four or more alumni may, upon petition and at the discretion of the Board of Directors, be granted permission to organize a Local Association.  A Local Association may be established based upon metropolitan area, geographic region, college or university affiliation.  

  4.2  The Constitution of the Association supersedes the constitutions of Local Associations.  

  4.3  All Local Association members must be current members of the Association.  

  4.4  Local Associations shall elect their own officers and function as independent organizations with respect to local social or service matters.  

  4.5  No one may act as an official representative of the Association without the prior written approval of the Board of Directors.   No act of any Local Association shall ever be binding upon the Association.  

  4.6  Local Associations may consist of alumni of Kappa Kappa Psi, Tau Beta Sigma, OR a combination of both, as determined by that Local Association.  

  4.7  Each Local Association may assess local dues.  Each Local Association shall pay an annual Association fee as determined by the National Association.  

4.8  The Board of Directors has the authority to dissolve any Local Association that fails to comply with the rules set forth by the Association.  

  4.9  Local groups which do not meet the requirements of the Association are expressly prohibited from using the name of Kappa Kappa Psi, Tau Beta Sigma or any local chapter designation.  

SECTION V – MEETINGS OF THE ASSOCIATION  

  5.1  Biennial meetings of the Association will be held at a time and place that coincides with the biennial National Convention of the National Organizations.  The current membership must be notified of the meeting no less than thirty days prior to the meeting. 

    5.2  Special meetings of the Association may be called at any time by the Chairperson, upon written request of a majority of the directors, or upon written request of at least fifty percent of  members of the Association.  The current membership must be notified of special meetings thirty  days prior to the meeting.  

  5.3  Twenty-five percent of the current membership of the Association, including seven directors shall constitute a quorum at meetings of the Association.  

  5.4  The Robert’s Rules of Order, unless otherwise specifically stated by the Chairperson, shall govern the deliberations of all component parts of the Association assembled in meeting.  

  5.5  All current members who have paid their dues no less than fifteen days prior to a meeting are eligible to vote.  

SECTION VI – MEETINGS OF THE BOARD OF DIRECTORS  

  6.1  The annual meeting of the Board of Directors shall be held at a time and place as agreed upon by the Board of Directors, with notification given to all current directors and members no less than thirty days prior to the meeting.  

  6.2  Special meetings of the Board of Directors may be called at any time upon written request of a majority of the Board, with notification given to all current directors and members no less than thirty days prior to the meeting.  
  

SECTION VII – NOMINATIONS AND ELECTIONS OF DIRECTORS  

  7.1  The Association shall be divided into geographic districts that correspond to the Kappa Kappa Psi and Tau Beta Sigma National Constitutions.  

  7.2  Each district shall be represented by two Directors, one from each of the National Organization.  Elections shall be held at the District Convention prior to then National Convention of the National Organizations.  Current members only are permitted to vote in the district in which they reside.  

  7.3  Only current members of the Association shall be eligible to be nominated and elected.  

  7.4  Rules and procedures for the elections of Directors, other than those specifically stated in the National Organizations’ By-laws, shall be determined by the current Association members of each geographic district.  

  7.5  Directors shall assume office at the close of the biennial meeting of the Association and shall serve a two year term without compensation.  

  7.6  Directors who move out of their district, resign, or are no longer available to serve, will be replaced by the members of their district at the next District Convention.  An interim Director will be appointed by the  Board of Directors to serve out the term until the next District Convention.  

  7.7  After written notice and an opportunity to respond to the charges, a member of the Board of Directors can be removed from office for good cause by a two-thirds favorable vote of the remaining Board of Directors members and a two-thirds favorable vote of the respective organization’s Board of Trustees.  

SECTION VIII – DUTIES AND POWERS OF THE BOARD OF DIRECTORS  

  8.1  The Board of Directors shall have jurisdiction over all component parts of the Association.  

  8.2  The Board shall serve as a liaison between the Boards of Trustees of Kappa Kappa Psi and Tau Beta Sigma, and the Association.  

  8.3  The Board of Directors may  appoint, employ, dismiss, or remove employees for the Association. When appropriate, this will be done in conjunction with the National Headquarters staff.  

  8.4  Directors shall represent their district at all meetings.  They shall promote Local Associations within their District.  They are expected to attend their District’s Conventions during their term of office.  

SECTION IX – RITUALS AND REGALIA  

  9.1  The Association will maintain traditions of the National Organizations.  The Rituals will remain the right of the National Organizations and shall not be performed by the Association or any of its Local Associations.  

  9.2  The Association has the right to create suitable ceremonies for its own separate use which do not in any way conflict or incorporate aspects of the National Organizations’ Rituals.  These separate ceremonies must be approved by 3/4 vote of the Association members present at a meeting.  

SECTION X – COMMITTEES  

  10.1  The  standing committees of the Board of Directors shall be:  finance, membership, and programs.  

  10.2  The Chairperson may create special committees as deemed necessary.  

  10.3  The Chairperson will appoint Board Members to serve on each committee.  

  10.4  The Committee on Finance shall prepare an annual financial report, and submit a biennial budget proposal to the Board of Directors for approval.  

  10.5  The Committee on Membership shall examine and submit to the members of the Association all recommendations pertaining to membership.  

  10.6  The Committee on Programs shall examine and submit to the members of the Association all recommendations pertaining to programs.